Presentation Instructions

Oral presentations

The official language of the Symposium is English. Each oral presentation is allocated 20 minutes, of these the last 5 minutes shall be used for questions, discussion and change over.

Presenters should be in the session room 15 minutes before the session begins to meet with the session chair, who should be near the stage/lectern. Presentations shall be uploaded to the ICEO&SI 2018 computer in the presentation room during the break before the session. Presenters are advised when uploading their presentation to check if formulas/animations are shown correctly. An author preparation area equipped with computers will be available for the authors to check their presentations. If presenters wish to practice setting up the slides or pre-load them onto the provided computer, this has to be done before the session begins.

Each presentation room is equipped with one computer/video projector, a microphone, a lectern, and a pointing device. The software installed on the computer includes
  • Windows 8
  • MS Office 2010 Professional (Power Point, Word)
  • Adobe Acrobat Reader X
  • Internet Explorer 8
  • Windows Media Player 12

The media player is only available with the standard codecs. Use of standard True Type fonts is suggested for PowerPoint presentations. In the case PowerPoint contains videos, please ensure that both files (Power Point and video - MPG AVI) are in the same folder.

As baseline, presentations from personal laptops are not allowed, to ensure a smooth programme running and to minimise transition time between presentations. The possibility to present from PCs other than the session room PC is not foreseen.

Poster Presentations

For each paper accepted within a poster session, one poster board in portrait format is reserved with a dimension of 90 cm (width) x 120 cm (height).

Posters shall be on display during the day dedicated to the specific poster session. Authors are invited to be on stand-by near their posters during the session breaks and must be near their poster during the dedicated poster session at 16:50~18:00 (Monday, 2 July 2018). Please prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 1 hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.